Club Rules

The Royal British Legion Club (Wimborne) Ltd 
Bye Laws 

 

Bye Laws are introduced by the Committee to ensure the smooth running of the Club.  They are supplementary and in accordance with the Club’s registered rules.  Any duty Committee member may allow a variation of these rules at his/her discretion.

 

1.         Permitted Hours

The permitted hours for the sale of intoxicants shall be fixed by the Committee within (and in accordance with) Chapter 17 of the Licensing Act 2003 and in accordance with the Club Premises Certificate as issued by the Local Authority in which the Club premises are situated.  These can be seen displayed in the entrance hall to the Club.

 

2.         Children

No person under the age of 18 years will be allowed to purchase or consume intoxicating liquor on Club premises.

No person under the age of 18 years will be permitted to play the gaming machines.

Children may be allowed into the Club only when accompanied by their parent or guardian who will be responsible for their good behaviour at all times.  They may not leave the child/children unattended at any time.

Children under the age of 14 years will be allowed in the lounge bar until 8pm subject to parental supervision.

Children must not sit at or adjacent to the bar area in either the hall or lounge bar.

 

3.         Admission of Non-Members

Guests, visitors, spouses and designated partners may only be admitted in accordance with the Club’s registered rules.  Members shall be responsible for the good behaviour of guests and must remain with them at all times during the period their guest is on Club premises.

 

4.         Dress

Men are not permitted to wear sleeveless vests or cut down jeans.  No overall or working clothes are permitted in the evening.  Tailored shorts are permitted.  Gentlemen are asked to remove head gear when entering the Club.

 

5.         Snooker Room Conduct

Children over the age of 14 years are permitted to play snooker only when supervised by a responsible adult member.  No food/snacks are to be consumed in the snooker room.

 

6.         Pool Table

Abuse of, misuse of or damage to the pool table will not be tolerated.  Drinks, food/snacks are not allowed on or near the pool table.   

 

7.         Animals

Training and guide dogs are allowed on the Club premises.  All other dogs are allowed in the lounge bar provided they are kept on a lead at all times, well away from the bar area, away from food, not allowed on the furniture and are reasonably clean.

           

8.         Gaming Machines

Only members and bona fide guests over the age of 18 may play the gaming machines.  Play is limited to 15 minutes per person/syndicate if other members are waiting to play.  Waiting members should notify members of their desire to play.  Machines will be switched off 20 minutes after time has been called.  Any play or credits left in the machine will be forfeited.

 

9.         Fund Raising

No fund raising for other Armed Forces Charities may take place on Club premises.  The only exception to this is when the hall is let for a private fundraising activity and a hiring fee has been paid.

 

10.       Food and Drink

Food may only be brought into the Club when the Club caterers are not operating.  No drink may be brought into the Club at any time.  No unauthorised person may enter the kitchen or bar area at any time.  No meals are to be consumed at the bar.

 

11.       Prams/Wheelchairs

Prams, pushchairs and wheelchairs are permitted on Club premises.  They must not be parked in corridors, doorways or near emergency exits to comply with fire regulations.

 

12.       Reservations

Seats may not be reserved by members or guests if other members are without seats.

 

13.       Publicity

No posters or notices are to be displayed on Club premises without the prior approval of the Club Committee.

 

14.       Noise

Members and their guests must enter and leave the Club in an orderly and quiet manner to avoid disturbance to the local residents.

 

15.       Smoking

Smoking is not allowed within the club at any time and this includes the use of electronic cigarettes.  Smoking must be away from the front doors or any entrance to the Club. Smoking is only permitted in the designated smoking areas, including the smoking shelter. Anyone found smoking in non-designated areas will be instructed to move to allocated areas. Failure to comply may result in membership suspension.

 

16.       Electronic Devices

Devices such as mobile phones, laptops and tablets are permitted to be used but members must be considerate of others and maintain a reasonable volume or use headphones.

 

17.       Parking

Parking must be within the designated car parking spaces.  Please refer to the Parking Notices within the car park and the Club regarding eligibility for member/guest parking.

 

18.  Unruly Behaviour

In the absence of a Committee member the duty bar person has the right to refuse to serve and to ask any member or guest who is behaving badly to leave Club premises.  Such action will then be reported to the Club Secretary within 24 hours of the event.  The Club Secretary will then inform the Club Committee who will decide if disciplinary action is necessary.

 

19.       Discipline

Any member contravening any of these bye laws may be disciplined by the Club Committee for misconduct under Club Rules.

 

20.       Suggestions

Any suggestion or grievance must be submitted in writing to the Club Chairman.

 

21.       Committee Appointments

Any member intending to stand for an Officer position i.e. President, Chairman or Vice-Chairman must have served at least two years continuous service on the Club Committee up to and including the date of nomination, unless otherwise agreed by the Committee.

The Committee shall consist of the President, Chairman, Vice Chairman, Treasurer, Secretary and no more than 6 Committee members.  The election of the Committee shall be carried out by way of ballot.  The ballot will be held during the AGM and the 3 nominated members with the most votes polled will be elected onto the Committee for a term of 2 years.  The subsequent 3 members with the most votes polled will be elected onto the Committee for a term of 1 year.  Should the ballot result in two or more candidates receiving an equal number of votes a second ballot shall be held to determine which members with the most votes polled will be elected onto the Committee.

 

P Judkins

Chairman

October 2021

 

 

Wimborne Royal British Legion Club

Loyalty Reward Scheme Rules and Privacy Policy

1. Background

The Wimborne Club Committee has introduced a Wimborne Royal British Legion Club Loyalty Reward Scheme for its Members effective from 1 April 2018.

The intention of the Scheme is to provide all Wimborne Club Members with a benefit related to the amount spent over the bar ON QUALIFYING PURCHASES in the Club.

This Loyalty Reward Scheme applies only to Wimborne Royal British Legion Club Members. It is not transferable to any other Legion. No other Legion loyalty schemes, which apply to other Club’s members, are applicable to the Wimborne Club.

 

2. Membership

All paid up Members of the Wimborne Royal British Legion Club will be included within the Loyalty Reward Scheme automatically, providing they hold a current Club Royal British Legion Membership Swipe Card.

If a Club Member wishes to opt out of the Scheme, the Member should put that in writing to the Club Committee.

The Club Committee will act upon those instructions on request.

 

3. How it works

The Club Member must present their Club Membership Swipe Card over the bar each time a purchase is made in order to accumulate points. If a Club Member cannot present their Card no loyalty points can be accumulated.

Please Note: Only a Club Member, or their Spouse/Partner, can present the Membership Swipe Card for a purchase to be able to accumulate points.  Spouses and Partners may use the Club Members card, but only if the Club Member is present, as noted in the Model R.B.L.C. Rules 2005 Section 13.  Club Members who allow their Club Card to be used by anyone else other than their Spouse/Partner may lose the privileges attached to Club Membership, such as loyalty points and Members prices at the discretion of the Club Committee.  As per the Club rules, Club Membership Cards are not transferable to any other person.

All qualifying purchases will accumulate points i.e. drinks, coffee, sweets, snacks etc. when the Club Member presents their Club Card at the time of purchase.

• The Bonus Ball, Super Lotto, Meat Draw etc. do not qualify.
• Purchases in relation to ticketed events do not qualify.
• Any purchases from Green’s Kitchen do not qualify.

For every £1.00 spent over the bar, a Club Member will accumulate one hundred points (one hundred points = two pence) - which expressed in monetary terms equates to £0.02 on redemption but has no actual cash value.

Points are not transferable between Club Members.

On request, a Club Member may ask for the current balance of his / her points held under the Scheme.

The Bar person will produce a statement showing:

• The amount accumulated under the Scheme as at that date the request is made.

Please Note: although this is shown as a monetary amount this has no actual cash value and cannot be redeemed other than through bar purchases when a Club Member presents their Card.

A Member may choose to pay for qualifying purchases by redeeming points accumulated under the Loyalty Reward Scheme.  They must inform the bar staff before the purchase is made if they wish to redeem points. The balance of points remaining under the Scheme will be adjusted accordingly.

If the purchase exceeds the amount of points accumulated the Club Member may choose to partially pay through points and the balance in cash.

The Club Committee may choose to put on promotional events in relation to the Loyalty Reward Scheme, such as giving double points. These events will be published in advance.

 

4. Events that will affect the scheme

Non-renewal – If a Club Member chooses not to renew their Membership of the Club, then any unused loyalty points will automatically be lost and cancelled following their last day of Club Membership.

Barred – A Club Member who is barred for unacceptable behaviour, or for any other reason, will lose all loyalty points immediately and these will not be reinstated.

 

Death – Should a Club Member die, the points will be held in trust by the Club Committee until the representative of that Member decides what they wish to do with the points. Points can be transferred on written instruction to the Club Committee by the Club Member’s representative. Loyalty Reward Scheme points can only be exchanged for qualifying bar purchases.

 

5. The term of the scheme

Accumulated points have no expiry date under the Scheme, but will be lost in the event of a Member submitting a request to the Committee to opt out of the Scheme, or the Committee taking the decision to withdraw the Scheme at any time with any remaining points not redeemed within the 90 day period following notice being lost.

 

6. What information we will record

We will record the following information about each Club Member of the Loyalty Reward Scheme.

• Name
• Membership number
• Record of each item purchased
• Date
• Amount spent in one single transaction
• Total amount spent
• Points accumulated
• Value

 

7. How that information will be used

We, the Wimborne Royal British Legion Club, will use your information to:

• Operate the Scheme to enable a Club Member to collect and redeem points
• Provide any other related programme services to ensure the applicable terms and conditions of the Loyalty Reward Scheme are observed.
• Analyse the information and report to the Club Committee information as required
• Record for accounting purposes any relevant information
• Assess the effectiveness of the Scheme and address any issues that may arise
• Consider in relation to any marketing or promotional activities for the benefit of Members
• Deal with any queries or complaints received by the Club Committee on an individual basis

 

8. The period we will keep your information

For each 12-month period, we will keep your information where necessary for financial reporting purposes and analysis of the Loyalty Reward Scheme.

Once we no longer need that information, we aim to delete the information for individual Members for that Loyalty Reward Scheme period.

However, the Wimborne Royal British Legion Club retains the right to keep any financial information required for Wimborne Royal British Legion Club accounting purposes.

 

9. Who we will share this information with

We will not share the information with any Member, person or organisation, other than the Club Committee and relevant staff as required. Your information will be treated as confidential.

However, if legally required to do so we will provide information as required to a Club Member, other Government Body or any other Organisation.

 

10. Your Choices and Rights

You have rights in relation to your information and can make choices on how we collect and use it.

• You can decide not to receive marketing information from us about the Loyalty Reward Scheme. This can be submitted during completion of the application or renewal form, where that specific question is asked to each individual Club Member.
• You can object to ways in which we use your information. You can do this by writing to the Club Committee. Please include your contact details.

Note: Some of your choices may impact our ability to supply the Loyalty Reward Scheme to you. If this proves the case, we will have no option but to close your Loyalty Reward Scheme account.

 

11. Our Choices and Rights

We the Wimborne Royal British Legion Club reserve the right to withdraw the Loyalty Reward Scheme at any time.

The effective date of the withdrawal will be announced by a Notice from the Club Committee on the Wimborne Royal British Legion Club Notice Board and will also be brought to Club Member’s attention by the bar staff.

If the Scheme is withdrawn, the Club Member will have 90 days in which to redeem any points accumulated.